Columbia Bridge Club

Board Meeting held at club

October 8, 2007

Attending:

Bernetha Henry, Connie Moody, Pat Webb, Carol Clemenz, Janice Ripley, Karen Coulter, Jim Chianelli, Sig Friedman, Sam Robison, Sheelagh Young

Also in attendance: Dode DeFiori and Dick Coulter

President Henry called the meeting to order at 5:10. She then welcomed our newest board member, Sam Robison.

Secretary: Minutes of the September meeting approved as posted. Moved by Clemenz with second by Robison. Carried.

Treasurer: Webb pointed out the report shows $20,599.10 in operating cash. The three CD’s we hold just rolled over and give us total assets of $52,750.80. There was discussion about concerns with having our financial statement on the CBC website for anyone to view. It was agreed to remove these statements from the site. Members wishing to see the monthly statement can check the bulletin board at the club. Report approved. Moved by Moody with second by Coulter. Carried.

Committee Reports:

Fundraising: Henry reports she attended the last meeting. Young reports no one was willing to take over as chair person. The possible fundraising items mentioned were a cookbook, name tags, and holding special games. Roni Keisler has stepped down from the committee. Henry agrees to continue the search for a suitable chair person who is energetic and has good ideas for the committee to pursue. The current committee is willing to work hard alongside that leader.

Education: Ripley reports the Wednesday night supervised play is still going well with an average of 20 people each week. The class will take a break for the holidays – last session on 11/14 and will resume on 1/9. The Saturday morning beginner class is going very well with 7 eager students. We will encourage those that attend on Wednesday night to join CBC if they have not already done so.

Old Business:

There were no responses to our inquiry in the T&T for people interested in forming a History Committee. Alice Moore is willing to work with others who express an interest, but she does not want to chair the committee. Suggestions for possible members: Brent Holcomb, Sylvia White, Mary Bostick, and Carolyn Floyd.

McMahan Memorial Fund: Webb read from minutes of the meeting on 5/9/00 where President Gwen Beckman was presiding. A motion was presented and agreed upon by vote of the present membership that the use of the restricted funds in this account be determined by the board of directors. Henry commented that we would like to use the funds for educational purposes when necessary. No action will be taken at this time, but the board does have the authority to disperse funds as they see fit.

2010 Regional: Henry reports she apologized to Margaret Hill and Elizabeth Beckwith for decisions the board made last month regarding the Regional. We were unaware that the site and chairperson had already been established. Beckwith is the chair, and the site will be the Radisson. Henry suggested that Ripley work with Beckwith to “learn the ropes” so that there would be some continuity if and when a new chair person is designated.

Ethics Committee: Henry Momand agreed to chair this committee since Bobbie Hollingsworth’s resignation.

August Sectional: Henry reports that Dent Middle School will be the site for the tournament on August 8-10, 2008.

Henry reports Lib Odom did research the possibility of having name tags for club members and found them to be in the $10-15 range from Baron Barclay. The board agreed that price was a bit steep, and Clemenz offered to check with a source in Hilton Head to see if we could find a less expensive suitable product.

New Business:

A copier was donated by Clemenz to CBC. However, after checking into the cost for a service call ($131 minimum labor), the board decided to look into purchasing a new machine. Moody agreed to price them and report back to the board.

CHRISTMAS PARTY: Coulter and Moody will chair this year’s party and suggested having it catered. Coulter had a quote of $7.75 per person from Little Pig for a full meal, tea, dessert and paper products. The board voted to have the party catered, and we will charge $5.00 each to attend (both CBC members and non-members). The party is scheduled for 12/5/07, and all money needs to be turned in to Webb, Coulter, or Moody no later than 11/28/07. Coulter will check with the caterer to inquire about add-ons (those who show at the door without having paid in advance) and also about the caterer’s availability for that date.

FRIDAY PM GAMES: Due to very poor attendance, it was agreed that the Friday PM game will be done away with effective November 1, 2007.

NEWCOMER WELCOME PACKET: Ripley suggested a packet be put together for new players to our club. It may include things like a welcome letter from the club manager or president, a calendar of events, flyers for upcoming tournaments, a FREE PLAY to be validated only if they join CBC, ACBL duplicate instant score, small pamphlets from Baron Barclay (on bidding, or defense, or etiquette), information on classes being offered, membership list, biographies of teachers and directors, and an executive board list with names and numbers. A motion was made by Clemenz with second by Coulter and approved to allow Ripley to use the necessary funds to create these packets.

TRICKS and TREATS: In order to save costs on postage, we would like members to receive their copy of the monthly newsletter either on-line or from the CBC website. If you are willing to do so, please let Patrick Lauterbach know and he will remove your name from the mailing list.

(Please see attached pages for the exact proposal.)

PROPOSAL FOR NEW SITE: Dick Coulter presented a proposal regarding the possibility of moving to the Capitol Senior Center. Facts and figures were given, questions were entertained, and there was discussion about the reason for the proposal (are we doing this in anticipation of moving? Yes!) and also about the cost comparison. The cost savings that was given is not totally accurate because we will still have costs associated with the Cypress Street site as long as we own the building. Webb agreed to come up with figures for those estimated costs. The board was in favor of having Dick present this same information to the club membership, and a special meeting will be held on October 29, 2007 at 5:30PM. Written notice along with an agenda will be given to the members. Dick is in the process of negotiation with Larry Jordan of CSC and IF the club decides to pursue this option, he would request a one year contract (requires 90 days notice if not renewing) with the option to renew for 4 more years. Dick Coulter and B. Henry will be the contact people and liaison to work with Mr. Jordan.

Next board meeting will be held Monday, December 3, 2007 at 5:00pm.

Meeting was adjourned at 6:37.

Submitted October 10, 2007

Janice J. Ripley, Secretary

To be posted at the club without objection