Board Meeting held at club
Attending:
Bernetha Henry, Connie Moody,
Also in attendance:
President Henry called the meeting to order at
Secretary: Minutes of the October meeting approved as posted. Moved by Chianelli with second by Clemenz. Carried.
Treasurer: Webb indicates that the club’s overall financial status is very good – noting the November revenue line is approximately $1500 more than 11/06. The report shows a $120 negative teaching expense. This accounts for the monies that George Nichols returns to CBC after the sale of textbooks. CBC purchased the textbooks and is reimbursed as students enroll in classes. Currently our checking account has over $24,000 in it and is not earning interest. The board agreed that another certificate of deposit should be purchased with excess funds. The exact amount of that CD will be determined after the move to CSC and those expenses have been incurred. Sig Friedman has requested that his $2000 donation be refunded to him. It was originally given with the intent of creating a building fund. Webb will make refund as requested. On the “Assets” page of the financial report, the following change will be made. The retained earnings line will be deleted. Those funds ($10,444.87) are currently listed as restricted. This money is the McMahan fund and is non-restricted. That amount will be added to the line above (bridge club equity). Report approved. Moved by Robison with second by Young. Carried.
Henry asked if the CBC books had ever been audited. Webb reports that has not been done. Gabriel agreed to look into the various types of audits available as well as the cost involved and will report back to the board.
Committee Reports:
Fundraising: Henry suggested we look into Lauterbach’s suggestion to seek 501(C)3 status. This would make us a non-profit organization and should make fund-raising easier since donations would be tax deductible. A committee consisting of Gabriel, Bob Webb, and Robison will research the steps necessary for this to occur.
Clemenz reported her findings regarding name tags. She had been in touch with the lady in Hilton Head who handles these for their club. She had an example for us to see and reports that if we order 10 or more, the cost is $5.50 per tag. These could be sold as a fundraiser. Webb agreed to check some local prices and coordinate with Clemenz.
OLD BUSINESS:
Christmas party was a huge success. Thank you to Coulter and Moody for their
efforts to make it so. Total cost to the
club for the party is not yet finalized.
The meal was $8.37 per person.
Other costs include facility rental fee and supplies, etc. The board agreed that in the future, there
will be an increased charge to cover expenses, but we were happy to offer this
“gift” to the members this year.
Moody had researched costs for a copier. However, it was decided that since we will be moving to CSC, it would be more practical to inquire about using the copier there if possible instead of purchasing one. Dick Coulter reported (after the meeting) that permission was granted to use the copier there, and we will be charged 2 cents per copy.
History committee: Moore and Webb agreed to spear head this committee and will seek the help of Brent Holcomb.
NEW BUSINESS:
The relocation budget was presented as follows:
Wireless computer……. $700 (Bitonti)
Rolling cart…………… $60 (Moody)
Free standing Easel……
$176 (
2 bulletin boards……… $210 (Coulter)
sign for CSC lobby…… $175 (Coulter)
small refrigerator w/ lock…$120 (Chianelli)
Total: $1441.00
There was much discussion, and Bitonti provided necessary information regarding the computer use. It was agreed by all, including Ed, that it would be in our best interest to make the purchase of a laptop computer. Bitonti will also purchase a wireless print server (approx. $80). It was decided that only one rolling cart will be necessary as the laptop will not require one. A $150 limit was given to Moody to make that purchase. Clemenz made a motion for approval of the relocation budget and those assigned to make the purchases with discussed parameters. Second by Coulter. Carried.
Bitonti is to collect CBC keys
from directors. The CSC lease will be
signed once dates are inserted – it will be for one year with an option for
renewal at 3 months out (
Henry is to check with Larry Jordan regarding phone service for us at CSC. She also encouraged the board to be 100 percent positive. There will be challenges and obstacles involved with this move – that is to be expected. However, we want to provide a united front and encourage any members who have issues to let us know about them, and we will do all we can to resolve them.
Henry reports that a letter will be sent to John MacGregor informing him we no longer need cleaning and
maintenance services at CBC and also thanking him for his years of
service. She will indicate to him that
we will need services at some point at the
The Wednesday game will be changed to
Next board meeting will be held Monday, January 28, 2008 at
5:00pm.
Meeting was adjourned at 6:23.
Submitted December 13, 2007
Janice J.
To be posted at the club without objection